Use of personal data

Personal data is only collected on this website with your permission. Your name, email address and other relevant information will be used to create and account and enable us to provide you with the programme services. Personal data will only be used to fulfil the specific purposes of the incentive and associated activities (such as fulfilment of any rewards and incentive communication).

If you have any questions regarding our privacy policy, please enquiries@my-rewards.co.uk

We may change this policy from time to time by updating this page. You are advised to check it from time to time in order to ensure that you are aware of any changes any that they are acceptable to you.

What do we do with your information?

We may use information about you for any of the following purposes:

  • To register you on our website and to administer the programme website and services
  • For assessment and analysis of the programme performance and reporting to [Client name]
  • To enable us to monitor, review and improve the products and services which we offer
  • For internal reporting
  • To conduct the Haverland League incentive

How do we collect that information?

We collect information about you using various methods including:

  • When you submit it through this website
  • From information held and supplied by Haverland UK
  • When you telephone us or correspond with us by means other than through this website

We may combine information that we collect about you through this website with information that you provide to us by other means, or that is provided to us by third parties.

We will not retain information about you for longer than is necessary for the purpose for which it was intended, or as required under any contract or by law.

We will not collect an excessive amount of information from you nor information that is not relevant to the purposes for that which it was collected.

Who do we disclose your information to?

We will not disclose to any third parties, Personal Data which relates to you without your consent, except:

  • To Haverland UK
  • Where it is necessary to enable any of our staff, employees, agents, contractors, suppliers or commercial partners to provide a service to us or to perform a function on our behalf (including fulfilling orders for products or services, supplying products or services that we provide on behalf of Haverland UK and as part of this programme)
  • Where we consider disclosure of your information to other businesses, financial organisations or law enforcement agencies to be necessary or desirable with a view to the prevention or detection of fraud; or if we are required to or are permitted to by law.

If required to do so, we will ensure that any disclosure of your Personal Data by us to a carefully selected third party or to any third party on the above list, will comply with data protection law by ensuring that there are contractual provisions in place to ensure that the third party does not use your Personal Data for any purpose other than purposes that we specify and in accordance with the purposes outlined in this policy, and has appropriate security provisions in place in order to guard against unauthorised or unlawful processing of your Personal Data and against accidental loss or destruction of, or damage to, your Personal Data.

If we disclose your Personal Data to a third party which is outside the European Economic Area, we will not do so until we have taken steps to ensure that your Personal Data will be afforded the same level of protection as that required from us by data protection law.

We will take all reasonable precautions to ensure that our staff and employees who have access to information about you have received adequate training to ensure that they process that information only in accordance with this policy and with our obligations under data protection law. We may take disciplinary action against our staff and employees in the event of non-compliance, should we consider this to be appropriate.

What do we do to keep your information secure?

We protect the security of your information by using password protection and limiting access to your information (for example, only our staff or employees who need access to it for the purposes described above will have access to it).

Please help us to keep your information secure by not using an obvious password and ensuring that you do not divulge your password to any other person.

Linking

This website may link to other websites which are outside our control, and other websites outside our control may link to this website. Whilst we try to ensure that we link only to websites which share our privacy and security standards, once you have left this website we cannot be responsible for the protection and privacy of any information which you provide on other websites. You should exercise caution and review the privacy statement applicable to the website in question.

EU Cookie Law

What are cookies?

Cookies are text files containing small amounts of information which are downloaded to your device when you visit a website. The web site that created the cookie can then access it at a later time to recover the information, for example for use on a different page.

Our use of cookies

We use cookies to enable you to experience our website and for functionality purposes. We also use cookies to understand your usage of our website, such as for reporting.

Cookies are used both pre- and post-log in and the cookie is given a life based on system requirements (in the case of this site approximately 2 hours) after which it expires. Pre-log in, we will store a cookie for a 'guest or not logged in user'. This does not include your own personal data. It will store your IP address, and basic web-header info such as browser used, language preference etc. Our login cookie stores data to facilitate the login process.

Further information can be found at https://ico.org.uk/for-the-public/online/cookies.